Accounts Payable/Receivable

Accounts Payable

Accounts Payable is responsible for ensuring all legitamate invoices presented to the City for goods/services provided vendors on record are paid in a timely manor. Accounts Payable is also responsible for maintaining accurate and up-to-date vendor records.

Legitamate invoices presented to the City for goods/services provided vendors on record are processed weekly, and paid out on Thursdays. The cut-off for invoice submission to the City Finance office is 11 a.m. each Wednesday. Holiday schedules will affect check processing. To ensure the earliest possible payment date, vendors are advised to submit all invoices directly to the City department they are working with, or to the City Accounts Payable department, well in advance of the "Due By" date.


Accounts Receivable

Accounts Receivable is responsible for managing the money owed to the City for products or services that have been invoiced with the exception of Utility Billing. Invoices are processed on a monthly and quarterly basis, depending on the service. All invoices are sent via USPS or email, based on customer preference. Monthly invoices are typically processed on the 1st of each month, and due to be paid by the 15th of each month. Holiday schedules will affect the A/R billing process. At this time, invoices for City services may be paid by cash, check, or money order, in person at the Decatur City Hall or by mail to P.O. Box 1299, Decatur, TX 76234.

Office Hours

Monday - Friday
8:00 AM - 5:00 PM

Accounts Payable documents may be dropped off at the Decatur City Hall lobby any time during office hours. There is also a drop box, accessible 24 hours a day, and is located on the west side of the City Hall building. Please submit your documents in a sealed envelope with "ATTN: Account's Payable" marked on the outside of the envelope.

Contact Us

  1. Email

    apinvoices@decaturtx.org
    finance@decaturtx.org
    Please allow 24 hours for a clerk to respond

    Phone

    :940-393-0220

    Physical Address:

    201 E. Walnut
    Decatur, TX 76234

    Map

    Mailing Address:

    P O Box 1299
    Decatur, TX 76234